Also Referred to as: Student Tracking
Graduation and Retention rates are an IPEDS-defined measure of tracking entering students to a campus to see how long they are retained at the campus (retention, re-enrollment) and at what point they graduate (Graduation Rates). Cohorts are typically broken down into FOUR categories:
- First Time Freshmen, Full-time (attempting 12+ credits at entry, at the campus)
- First Time Freshmen, Part-time (attempting less than 12 credits at entry, at the campus)
- Transfer, Full-time (attempting 12+ credits at entry, at the campus)
- Transfer, Part-time (attempting less than 12 credits at entry, at the campus)
Retention Rate = # of students who re-enrolled at the starting campus that have not graduated or transferred out / total number of students in the adjusted cohort (removes exclusions)
Graduation Rate = # of students who earned a CA or higher / total number of students in the adjusted cohort (removes exclusions)
Success Rate = # of students who graduated or transferred out / total number of students in the adjusted cohort (removes exclusions)
HGI Scorecard Success Rate, UHCC = # of students who graduated or transferred out to a 4-year campus / total number of students in the adjusted cohort (removes exclusions)
How to interpret Graduation and Retention Rates
|Cohort: First-Time, Full-Time Students|
|COHORT||ENROLLED, FALL (%)||GRADUATION (%)|
The Fall 2010 cohort (bold and highlighted):
- HC = There are 1,778 students who meet the criteria of being a First-Time, Full-Time Students
- EXCL = There are 2 students who may be excluded from the cohort due to IPEDS rules
- ADJ = There are 1,776 students left in the cohort, this becomes the denominator for all calculations
- 5TH = 39.6% of Fall 2010 students that did not earn a degree or certificate and were still enrolled in the 5th Fall after entry, Fall 2015.
- 4YR = 24.7% of Fall 2010 students graduated by the end of the 4th academic year after entry; 24.7% of students earned a degree or certificate by the end of Summer 2015. The % Graduation is a cumulative %, encompassing all graduates prior, not just those that graduated within the 4th academic year.
Home Campus: The campus at which the student has designated as their primary institution. This primary institution is the location at which the student is typically pursing a degree. In student tracking, the home campus will always refer to the student’s home campus at entry. Home campus is also referred to as VPDI or MIF_VALUE.
Registration Campus: The campus at which the student registered for a class. A student may either register at their home campus or register at another campus.
Cohort: A specific population of students for a given semester. All cohorts are determined using registration at a student’s home campus at CENSUS.
- e.g. a first time freshman cohort consists only of students who have no prior post-secondary credit.
- e.g. a transfer cohort consists of only of students who are transfer students in a given semester.
Students can only belong to a one cohort at a campus. The following examples show how students who go to one or more UH campuses will be tracked.
- Student 1: Starts at Manoa as a First Time Freshmen and transfers to West Oahu.
- Manoa – First Time Freshmen cohort
- West Oahu – Transfer Cohort
- Student 2: Starts at Kapiolani as a First Time Freshman and transfers to Manoa.
- Kapiolani – First Time Freshmen cohort
- Manoa- Transfer Cohort
- Student 3: Starts at Leeward as a First Time Freshman, Transfers to Manoa, Transfers back to Leeward.
- Leeward – First Time Freshmen cohort
- Manoa – Transfer cohort
- Student will not be in a transfer cohort at Leeward again because he/she is still being tracked as a First Time Freshman
Enroll / Enrollment – Registration for one or more undergraduate class for a given semester.
Retention: Undergraduate registration at a campus after the initial entry term at CENSUS. Registrations after a student is awarded a credential are not counted as retention (with a few exceptions). Most retention reports tracking students as the enroll from one fall to semester to the next (Fall to Fall Retention).
- System Level Retention: Undergraduate Registration at any of the 10 UH campuses
- Institution Level Retention: Undergraduate Registration at the same campus as the student’s home campus at entry.
Graduation: Student awarded a credential from a campus.
- System Level Graduation: Awarded a Certificate of Achievement (CA), Associates Degree for those in a 2-Year Campus cohort, or Bachelors Degree for those in a 4-year Campus cohort
- Institution Level Graduation: Awarded a Certificate of Achievement (CA), Associates Degree for those in a 2-Year Campus cohort from the home campus, or Bachelors Degree from the home campus for those in a 4-year Campus cohort
Exclusions: Once a student becomes part of a cohort, he/she may not be removed from the cohort unless a business rule allows them to be removed. For example, IPEDS allows students who are deceased or on military leave to be excluded from the cohort. This means, a student who is excluded will have all of his/her headcount in the cohort, retention and graduation information excluded from the final count in any report.
Adjusted Cohort: The number of students left in a cohort after all exclusions have been accounted for. For example, if there are 100 students in a first time freshman cohort, if 2 leave for military purposes, the adjusted cohort would be 98 students.
Stop Out: For a given semester, if a student does not register or graduate in that term, he/she is considered a stop out because he/she has no institutional activity. In these reports, we do not stop students out, we track them until graduation. Prior tracking reports utilized stop-outs, where if a student did not register for one semester, he/she was no longer tracking (thus as graduation rates represented students with continuous registration until graduation).
Suppression of Small Counts
In public-facing reports, aggregated counts that are less than 10 will be suppressed to protect the identities of the students. There will be no suppression for internal student tracking reports.
BWIKI – Detailed documentation regarding student tracking (login required)
Download the SQL scripts:
Graduation/Retention/Success Rates (login required)