Graduation, Retention, and Success Rates

Description:

Also Referred to as: Student Tracking

Graduation and Retention rates are an IPEDS-defined measure of tracking entering students to a campus to see how long they are retained at the campus (retention, re-enrollment) and at what point they graduate (Graduation Rates).  Cohorts are typically broken down into FOUR categories:

  1. First Time Freshmen, Full-time (attempting 12+ credits at entry, at the campus)
  2. First Time Freshmen, Part-time (attempting less than 12 credits at entry, at the campus)
  3. Transfer, Full-time (attempting 12+ credits at entry, at the campus)
  4. Transfer, Part-time (attempting less than 12 credits at entry, at the campus)

Quick Definitions:
Retention Rate = # of students who re-enrolled at the starting campus that have not  graduated or transferred out  /  total number of students in the adjusted cohort (removes exclusions)
Graduation Rate = # of students who earned a CA or higher / total number of students in the adjusted cohort (removes exclusions)
Success Rate = # of students who graduated  or transferred out  / total number of students in the adjusted cohort (removes exclusions)
HGI Scorecard Success Rate, UHCC = # of students who graduated  or transferred out to a 4-year campus / total number of students in the adjusted cohort (removes exclusions)

 

How to interpret Graduation and Retention Rates

Cohort: First-Time, Full-Time Students
COHORT ENROLLED, FALL (%) GRADUATION (%)
COHORT HC EXCL ADJ 2ND 3RD 4TH 5TH 6TH 7TH 8TH 9TH 1YR 2YR 3YR 4YR 5YR 6YR 7YR 8YR
Fall 2005 1,926 4 1,922 77.8 69.7 64.7 45.7 19.3 7.3 3.3 1.5 0.0 0.0 1.0 18.4 43.4 55.0 59.4 61.4
Fall 2006 1,682 3 1,679 78.5 70.1 66.5 46.8 18.9 6.8 2.8 1.6 0.0 0.1 1.2 17.5 44.6 55.7 60.0 61.2
Fall 2007 1,730 3 1,727 77.4 70.5 65.4 46.0 18.8 6.1 3.1 1.6 0.0 0.0 0.9 18.6 44.3 56.6 59.6 61.4
Fall 2008 1,809 1 1,808 78.5 69.1 64.8 44.2 16.9 6.5 3.1 2.2 0.0 0.0 0.8 19.8 45.4 56.2 59.3 60.8
Fall 2009 1,847 1,847 76.9 69.8 65.9 43.7 15.4 6.1 2.1 1.0 0.0 0.1 0.8 21.2 48.3 57.1 61.3 62.6
Fall 2010 1,778 2 1,776 78.4 70.3 65.4 39.6 13.4 5.0 2.6   0.0 0.1 1.5 24.7 50.6 58.2 60.8
Fall 2011 1,895 1,895 79.0 69.9 66.4 37.4 11.6 4.5 0.0 0.2 1.4 27.9 52.9 59.9
Fall 2012 1,884 1,884 77.9 69.7 63.6 30.9 9.7 0.1 0.1 1.6 32.2 53.1
Fall 2013 1,933 1 1,932 78.9 70.3 65.7 31.5 0.0 0.1 1.6 34.0
Fall 2014 1,789 1,789 77.9 69.7 65.3 0.0 0.0 2.0
Fall 2015 1,852 1,852 76.6 67.8 0.0 0.0
Fall 2016 1,923 1,923 78.8 0.0
Fall 2017 1,898 1,898

The Fall 2010 cohort (bold and highlighted):

  • HC = There are 1,778 students who meet the criteria of being a First-Time, Full-Time Students
  • EXCL = There  are 2 students who may be excluded from the cohort due to IPEDS rules
  • ADJ = There are 1,776 students left in the cohort, this becomes the denominator for all calculations
  • 5TH = 39.6% of Fall 2010 students that did not earn a degree or certificate and were still enrolled in the 5th Fall after entry, Fall 2015.
  • 4YR = 24.7% of Fall 2010 students graduated by the end of the 4th academic year after entry; 24.7% of students earned a degree or certificate by the end of Summer 2015. The % Graduation is a cumulative %, encompassing all graduates prior, not just those that graduated within the 4th academic year.

 


Overarching Definitions

Home Campus:  The campus at which the student has designated as their primary institution. This primary institution is the location at which the student is typically pursing a degree. In student tracking, the home campus will always refer to the student’s home campus at entry. Home campus is also referred to as VPDI or MIF_VALUE.

Registration Campus: The campus at which the student registered for a class. A student may either register at their home campus or register at another campus.

Cohort:  A specific population of students for a given semester. All cohorts are determined using registration at a student’s home campus at CENSUS.

  • e.g. a first time freshman cohort consists only of students who have no prior post-secondary credit.
  • e.g. a transfer cohort consists of only of students who are transfer students in a given semester.

Students can only belong to a one cohort at a campus. The following examples show how students who go to one or more UH campuses will be tracked.

  • Student 1: Starts at Manoa as a First Time Freshmen and transfers to West Oahu.
    • Manoa – First Time Freshmen cohort
    • West Oahu – Transfer Cohort
  • Student 2: Starts at Kapiolani as a First Time Freshman and transfers to Manoa.
    • Kapiolani – First Time Freshmen cohort
    • Manoa-  Transfer Cohort
  • Student 3: Starts at Leeward as a First Time Freshman, Transfers to Manoa, Transfers back to Leeward.
    • Leeward – First Time Freshmen cohort
    • Manoa – Transfer cohort
    • Student will not be in a transfer cohort at Leeward again because he/she is still being tracked as a First Time Freshman

Enroll / Enrollment – Registration for one or more undergraduate class for a given semester.

Retention: Undergraduate registration at a campus after the initial entry term at CENSUS.  Registrations after a student is awarded a credential are not counted as retention (with a few exceptions). Most retention reports tracking students as the enroll from one fall to semester to the next (Fall to Fall Retention).

  • System Level RetentionUndergraduate Registration at any of the 10 UH campuses
  • Institution Level RetentionUndergraduate Registration at the same campus as the student’s home campus at entry.

Graduation: Student awarded a credential from a campus.

  • System Level Graduation: Awarded a Certificate of Achievement (CA), Associates Degree for those in a 2-Year Campus cohort, or Bachelors Degree for those in a 4-year Campus cohort
  • Institution Level Graduation: Awarded a Certificate of Achievement (CA), Associates Degree for those in a 2-Year Campus cohort from the home campus,  or Bachelors Degree from the home campus for those in a 4-year Campus cohort

Exclusions:  Once a student becomes part of a cohort, he/she may not be removed from the cohort unless a business rule allows them to be removed. For example, IPEDS allows students who are deceased or on military leave to be excluded from the cohort. This means, a student who is excluded will have all of his/her headcount in the cohort, retention and graduation information excluded from the final count in any report.

Adjusted Cohort:  The number of students left in a cohort after all exclusions have been accounted for.  For example, if there are 100 students in a first time freshman cohort, if 2 leave for military purposes, the adjusted cohort would be 98 students.

Stop Out:  For a given semester, if a student does not register or graduate in that term, he/she is considered a stop out because he/she has no institutional activity. In these reports, we do not stop students out, we track them until graduation. Prior tracking reports utilized stop-outs, where if a student did not register for one semester, he/she was no longer tracking (thus as graduation rates represented students with continuous registration until graduation).

Suppression of Small Counts

In public-facing reports, aggregated counts that are less than 10 will be suppressed to protect the identities of the students. There will be no suppression for internal student tracking reports.

Resources:

BWIKI – Detailed documentation regarding student tracking (login required)

Student Right to Know

Download the SQL scripts:

Graduation/Retention/Success Rates (login required)